CHTMAG.COM SPONSORED FEATURE REVOLUTION TemplaCMS and the data is then shared seamlessly with the time and attendance software. Using the ‘cloud’, data from the time and attendance system is delivered in realtime to TemplaCMS’s real-time timesheet environment, available to operations managers 24/7. TemplaCMS provides reconciliation control for the managers between the hours worked and the contracted hours on the timesheet. In a multi-contract building where landlord and tenants are separate clients, TemplaCMS handles the breakdown of the cleaner’s or cleaners’ hours between each individual contract. Cover staff are automatically added to timesheets. One-off work is controlled via a login number linked directly to the works order. SO WHAT IS THE TEMPLACMS DIFFERENCE WHEN IT COMES TO INTEGRATED CONTRACT MANAGEMENT SOFTWARE? TemplaCMS is a modular solution where each module will link to the other seamlessly. This design strategy is the foundation for extending integration out to external systems and stakeholders to help manage company business from end to end. Our clear objective in product design is for dynamic integration of data and software whenever possible, as manual file export and import is unreliable and time consuming. As well as being more accurate, dynamic integration saves valuable time both in field operations and administration. It makes information more immediately available, to the right people at the right time, presenting a professional image to staff and clients alike. When it comes to cost, a well-known contractor in London who uses TemplaCMS was able to recoup their investment within twelve months from savings and efficiencies achieved in the payroll area alone. So it’s a case of timing your investment early to reap the benefits of your revenue growth. Not surprisingly, the UK contract cleaning sector is similar to that in many other parts of the world, which is why we are installed across the UK, Ireland, Australia and Europe. TemplaCMS is the ultimate solution to the complex world of the cleaning contractor. THE NEED FOR SOFTWARE INTEGRATION – INTERNAL AND EXTERNAL – TO MANAGE THE BUSINESS To be effective in controlling the cost of overheads, software systems need to be both integrated internally as well as being capable of integrating effectively to external systems. Internal integration is the most important element of the two. In a truly integrated system, each of the software’s business modules shares the same data source in order to process company business transactions. There is only one version of the data, held in the single, central contracts database. This makes it simple to update and eliminates data errors caused by staff having to enter the same data into several different systems in order to process transactions such as stores orders, or to analyse data such as wage budgets versus actual. INTEGRATION TO EXTERNAL SYSTEMS As managing staff attendance is one of the most important areas of a cleaning contractor’s operations, seamless integration to a time and attendance system is a key way in which a good software management system can add value. To use our own software, TemplaCMS, as an example, it delivers a 2-way interface with any compatible recognised time and attendance system. Hours worked by employees’ automatically enter our real-time timesheets, which are then fully reconciled to contracted hours and budgets. The key features of the interface are shown below. TemplaCMS acts as the ‘master’ and driver of the ‘slave’ time and attendance software, meaning the database of client sites, employees, rosters, caller ids and escalation protocols is all set up in Tel: +44 (0)1732 832888 Email: businessteam@templa.com DECEMBER / JANUARY 2017 7 CLEANING HYGIENE TODAY
Cleaning Hygiene Today December/January 2017
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